New Account Setup

Please complete all fields and upload the requested documents (in PDF or JPG format) to create a new Facilities Schedules™ Software user account and related Group(s).

Select your organization type. Selecting a classification will update the form below.

Class Description
Local Community Groups

Local Community Groups

Community-based, non-profit entities (501(c)(3) or verified civic groups) and local cultural organizations whose activities are aimed at the broader community rather than being centered primarily around OCS students.

 

  • Base Facility Fee: $100.00 per approved event (Waived during normal operating hours)
  • Hourly Rental Fee: $0.00 (During normal operating hours) unless additional custodial support is needed which will be billed based on rates below
  • After-Hours/Sunday/Holidays Rental Fee: $40.00 per hour ($50.00 per hour on Sundays/Holidays) 

 

Examples: 

  • Oregon Community Theatre (Adult/community productions), 
  • Local homeowner associations, 
  • Local church groups/religious services, 
  • Community adult sports leagues, 
  • Civic service clubs (e.g., Rotary, Kiwanis),
  •  Local government public forums.
District Groups

District and Core Student Groups

Organizations directly managed by or intrinsically connected to Oregon City Schools. Their primary focus is serving OCS students and staff.

  • Base Facility Fee: $0.00
  • Hourly Rental Fee: $0.00
  • After-Hours/Sunday Custodial Fee: Waived

 

Examples: 

  • K-12 academic classes
  • OCS varsity and sub-varsity athletic teams
  • OCS marching band
  • Parent-Teacher Organizations (PTOs)
  • Booster Clubs (Athletic, Band, Choir)
  • District-sponsored professional development.
OCS Coaches OCS coaches 
Outside Non-Profit and For-Profit Groups

Outside Non-Profit and For-Profit Groups

Commercial enterprises, private individuals, or non-profit entities located outside the Oregon City School District boundaries whose activities are designed to generate profit or serve a restricted audience.

 

  • Base Facility Fee: $100.00 per approved event
  • Hourly Rental Fee: $40.00 per hour ($50.00 per hour on Sundays/Holidays) for all usage blocks, regardless of standard staff presence.

Examples: 

  • Private sports camps/AAU tournaments run by outside entities
  • Commercial dance recitals
  • Corporate meetings
  • For-profit tutoring or educational services.
Partnered Youth and Student-Centric Groups

 

Partnered Youth and Student-Centric Groups

Outside community organizations that directly serve and primarily involve OCS students, providing vital civic, artistic, or athletic opportunities. To support the community's youth, the district grants preferred access and waives the base facility fee for these specific foundational partners.

 

  • Base Facility Fee: $0.00 (Waived because they directly/primarily involve OCS students)
  • Hourly Rental Fee: $0.00 (During normal operating hours)
  • After-Hours Rental Fee: $40.00 per hour 
  • Sunday/Holidays Rental Fee: $50.00 per hour

 

Examples:

  • Oregon Recreation Department (Youth leagues utilizing school fields or gyms)
  • Oregon Children's Theatre (Student productions involving OCS youth)
  • Other Examples: Local Boy Scout/Girl Scout troops, local 4-H clubs.

 

 
Student Groups and Organizations Student groups and organizations

User Information

Enter your first name

Enter your last name

Enter your email address

Re-enter your email address

Enter your password. Maximum 100 characters.

Re-enter your password. Must match the password entered above.

Group Information

If you are an internal staff member who will be submitting requests on your own behalf (i.e. not for a group, team, club, etc), use your first and last name as the Group Name.

Enter your group or organization name

Enter your group's street address

Enter your group's city

Select your group's state

Enter your group's zip code

Additional Group Information

External / Outside Groups: Upload the Group's Certificate of Insurance and its Expiration Date.

Accepted formats: PDF, JPG

Format: MM/DD/YYYY

Hold Harmless Clause: Requestor agrees to indemnify and hold harmless the Oregon Board of Education and their agents and employees from all liability, claims, demands, damages, or costs for or arising out of the requested event. Whether it be caused by the negligence of indemnitor or Oregon Board of Education or either party’s agents or employees, or otherwise.

Additional Group Files

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